Attendance Tracking App- AS Institute Ajmer
Attendance Tracking App- AS Institute Ajmer
Explore this case study on an attendance tracking software with Pioneer Group of Professional Studies.
Implementation
About Client- Attendance Management System
About Client
AS Institute Ajmer has been in the education field past 2012. AS Institute Ajmer might be a new name in the education industry but people are well-versed with Institute of Professionals. The institute focuses on providing a blend of education and culture to its students.
- Offers children basic and advance facilities while imparting easy education
- Teaches children through audio-visual modules
- A staff of trained teaches that focuses on giving an all-round development to the students
- https://asinstituteajmer.com/
- Location: Ajmer, Rajasthan, India
Project Background- Attendance Tracking App
Requirement was to manage the attendance online. Attendance was one of the criteria that decided if the student can be promoted to a higher ability batch. We discussed with the staekholders and they informed us to come up with a solution where the students, teachers and parents can see at a glance if the student is attending all classes which has a direct corelation with the students performance and helpng them decide the eligibility of the student if they secured the Minimum threshold of attending the classes. Now with the lectures already happening online this app would greatly assist in ensuring the attendance loop is closed fast with all parties have a digital record of the class attendance
Scope & Requirement
Teacher Mode:
- Design an app where a teacher can view the list of children assigned to them.
- Children will be attending multiple lectures each day.
- The teacher needs to check-in and check-out the students on each of the lectures.
- Ability to export attendance for each class or student
- Only allow marking attendance by Teacher and close the window to mark attendance after the class
Student Mode:
- Student should be able to see the attendance
- Check the Goal vs Achieved attendance criteria
Implementation
Technology and Architecture
Technology
- The web app was deployed with the below technological component
- Backend Code: .NET Core, C#, Node.js
- Mobile App code: React Native
- Web App code: ReactJS
- Database: SQL Server, MongoDB
- Cloud: Microsoft Azure
Integrations
- Migration from an on-premise database to Online Student, Teacher, Subject database
- Single Sign-on using Auth0
- Sendgrid
Security:
- Data Encryption
- Multi-Factor Authentication for Admin, Teacher, and students when logging in
- All API endpoints are tokenized
Backup and Recovery
Cloud systems and components being used are secure and with 99.99% SLA. We have added HA/DR mechanism to create a replica of the services
Scalability
Cost Optimization
Code Management, Deployment
- Code for the app is handed over to the client through Microsoft App Center.
- CI/CD is implemented to add automatically build and deploy any code changes
Features
- Students are able to see the list of subjects and timetable with a simple click of the mouse using the attendance management system
- Teachers are able to see the list of Subjects , Classes and Student’s Attendance
- Students are able to view the attendance % and the min attendance needed vs achieved
- On the go attendance marking and calculations updated
- Incorporate holidays, classes cancelled in the min attendance calculations
- Quick setup with Dashboard view
Challenges
- Client had a requirement to get the list of online attendee and show the duration how long they were on the call. This was helpful to tackle those students who just logged in and dropped off.
- We implemented an online meeting invite scheduling from this system which created a TEAMS meeting link. All students and teachers had the link before the class was about to start and with the use of API we were able to get the list of attendes. The duration they attended is still not possible and for that we had a work around of the students having to do a gesture when attending the meeting at random times which helped to track the presence of students
Project Completion
Duration
Deliverables
- UX Design was delivered after which the scope was confirmed
- Mobile app which was downloaded from the intranet for the authorized users
- Document set:
- How to document Guide and FAQ on some common issues that might be faced in using the app by the Students/ Teachers and Admin
- Project handover
- Architecture document
- Knowledge transfer with Train the Trainer sessions for super users who further trained the staff members
Support
Testimonial
Anjul jain
Founder, Managing director
Next Phase
We are now looking at the next phase of the project which involves:
- Ongoing Support and adding new features every Quarter with minor bug fixes
Web based module to have admin be able to mass Upload teacher, students
If You Are Looking For Similar Services? Please Get In Touch
Testimonial
Peritos is a team of highly skilled developers, technical experts, and delivery managers. We’ve been very impressed with their commitment. Their developers and delivery managers have conducted themselves with professionalism and diligence at all times, and the quality of the work they have performed has been excellent. Many times, they proposed better solutions, which resulted in better and faster products. Peritos is a reliable AWS Partner. You can trust and be satisfied.
“We are very happy with the results of this major IT project with Peritos Solutions. Their staff gained a good knowledge of our business and processes. They were able to work with many of our diverse team members and launch Business Central ERP on time and on budget according to our requirements. We will be using them again for future projects and additional development actions. Thank you!”
The project was completed on time and as per the agreed budget. The communication was excellent, as was the dedication to quickly turning around the required report development. The overall experience was good, and I would definitely work with the Peritos Team again.
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Attendance Management System-Pioneer Institute of Professional Studies
Attendance Management System-Pioneer Institute of Professional Studies
Read more about how we integrated an attendance management system for a full-fledged professional institute.
Implementation
About Client- Attendance Management System
Pioneer Institute of Professional Studies is a Part of Pioneer Group which was established in 1996. The institute is known for providing quality education and is one of the oldest private educational Institutes in Indore. Pioneer Institute is run and managed by highly qualified & experienced professionals who have an expertise in the field of education & industry.
- Institutional Membership of CSI, IMA, ISTE and AIMS
- Placement in Top fortune 500 Companies and Institutional Membership of CSI, IMA, ISTE and AIMS
- Number of Students, Teachers and has been ever-increasing
- Autonomous and NAAC Accredited Institute
- http://www.pioneerinstitute.net/
- Location: Indore, Madhya Pradesh, India
Attendance Management System-Project Background
Peritos and Pioneer Institute of Professional Studies got together and discussed about the issues related to attendance management system for students and teachers during the Lockdown period when all classes and lectures were happening online. In order to effectively manage tracking the attendance and ensure there is visibility to both students, teachers and parents, it was decided to discuss the online and digital option to get the teachers and students to track and manage the attendance online. This was also decided to implement across all of the Pioneer Group of Schools and colleges after its 1st successful iteration.
Scope & Requirement
Teacher Mode:
- Design an app where a teacher can view the list of children assigned to them.
- Children will be attending multiple lectures each day.
- The teacher needs to check-in and check-out the students on each of the lectures.
- Ability to export attendance for each class or student
Student Mode:
- Student should be able to see the attendance
- Check the Goal vs Achieved attendance criteria
- Backend will be done via mass upload on the Go live date by the admin to upload the schedule and timings of all the students, teachers and subject schedule timings.
Implementation
Technology and Architecture
Technology
- The web app was deployed with the below technological component
- Backend Code: .NET Core, C#, Node.js
- Mobile App code: React Native
- Web App code: ReactJS
- Database: SQL Server, MongoDB
- Cloud: Microsoft Azure
Integrations
- Migration from an on-premise database to Online Student, Teacher, Subject database
- Single Sign-on using Auth0
- Sendgrid
Security:
- Data Encryption
- Multi-Factor Authentication for Admin, Teacher, and students when logging in
- All API endpoints are tokenized
Backup and Recovery
Scalability
Cost Optimization
Code Management, Deployment
- Code for the app is handed over to the client through Microsoft AppCenter.
- CI/CD is implemented to automatically add, build and deploy any code changes
Features of Attendance Management System
- Students are able to see the list of subjects and timetable with the click of mouse
- Teachers are able to see the list of subjects , classes and student’s attendance and mark daily attendance
- Students are able to view the attendance % and the minimum attendance needed vs achieved
- On the go attendance marking and calculations are updated
- Holidays and classes cancelled are incorporated in the minimum attendance calculations
- Quick setup, Dashboard view
Challenges
- Getting the huge amount of data to incorporate and add to the online database. We took an online database migration tool and added AI ML logic to ensure the right data is sent to the right data view
- Teacher training on how to mark the attendance as there were more than 200+ teachers and onboarding around 50+ class schedules for 500+ students
Project Completion
Duration
Deliverables
- UX Design of the attendance management system was delivered after which the scope was confirmed
- Web App unit tested with a How to Document Guide and FAQ on some common issues that might be faced in using the app by the Students, Teachers and Admin
- Knowledge transfer with Train the Trainer sessions to train super users who further trained the staff members
Support
As part of the project implementation we provided 1 month of extended support. This includes any Major / Minor bug fixes.
Testimonial
After using the app live for a month, we took a survey of approx. 20 teachers and 50+ students on how the app performed. All he staff and students love it. Here are the survey results out of 5 Stars:
- Ease of use *****
- Performance ****
- Improves productivity to track attendance *****
- Saves Time *****
Overall: 4.75/ 5
- We also took Feedback from stakeholders as below:
- ‘The App has helped us in making our move to the digital space and helping us with keeping the right attendance track of all our students. It is fairly easy to use and the user interface is simple. We look forward to implementing the app for other group companies as well
- P.C Jain , Chairman Pioneer group
Prashant Jain
GROUP CEO PIONEER GROUP
We are now looking at the next phase of the project which involves:
- Ongoing Support and adding new features every Quarter with minor bug fixes
- Web based module to have admin be able to mass Upload teacher, students
- Mobile App for the students and teachers to mark attendance on the mobile phone
If You Are Looking For Similar Services? Please Get In Touch
Testimonial
Peritos is a team of highly skilled developers, technical experts, and delivery managers. We’ve been very impressed with their commitment. Their developers and delivery managers have conducted themselves with professionalism and diligence at all times, and the quality of the work they have performed has been excellent. Many times, they proposed better solutions, which resulted in better and faster products. Peritos is a reliable AWS Partner. You can trust and be satisfied.
“We are very happy with the results of this major IT project with Peritos Solutions. Their staff gained a good knowledge of our business and processes. They were able to work with many of our diverse team members and launch Business Central ERP on time and on budget according to our requirements. We will be using them again for future projects and additional development actions. Thank you!”
The project was completed on time and as per the agreed budget. The communication was excellent, as was the dedication to quickly turning around the required report development. The overall experience was good, and I would definitely work with the Peritos Team again.
Share us
Get A Quote
Proud projects that
make us stand out
Recent Home
Recent Home
Recent Home
Recent Home
Thinking about a project? Get in touch with us.
Connect with Us Today through the Details Below or Fill
Out the Form for a Prompt Response
Book Free Consultation
Guaranteed response within 8 business hours.
Trusted by Startups and Fortune 500 companies
We can handle projects of all complexities.
Startups to Fortune 500, we have worked with all.
Top 1% industry talent to ensure your digital success.
