Maintain SAP BOBJ security settings, Disable Edit and design for public folder reports

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Learn how you could add Security settings to SAP BOBJ server 4.2 or higher. This article talks about some of the common security settings that can be applied for BOBJ implementation project. Learn how you could Maintain SAP BOBJ security settings, Disable Edit and design for public folder reports. These settings may not already exist by default in the system but is strongly recommended as these are some of the best practices we followed by working with clients and helps to meet the business requirement.

Security Settings like
- To hide folders
- To restrict Save on Public folder
- Enable not allow design button
Export issue where report default file format comes as .pdf instead of XLS or XLSX : This is not really a security setting but system limitation and standard behavior.

SAP BOBJ Security Settings

To hide folders

In order to hide some folders from the end user we found below.

Go to folders option
Right click on the specific folder
Go to user security.

Update the settings for the folder which should hide in user security as shown below by providing “No access”

After the above setting was maintained system folder is now removed from user BI console.

To restrict save on Public folder

Below screenshot shows that user can only use option Save AS and not save as this is a public report which should not allow user to modify.

Even if the user tries to save as in the public folder it would get an error “Could not save the document to the repository…”

Enable the settings by following the steps given below.

Follow the same steps as we discussed earlier by going to Folder option in CMC console

Select Specific folder
Right click and go to User security
Now Navigate to additional security

Add the role as View on Demand and navigate to Advanced tab

After you save the above setting it would look like below

Control the Design button to enable/disable

Select the application Option in CMC > Web intelligence

Select User security again and this time if you give full control it allows users to use the Design button and if there is no need remove the button.

Export report, default file format is .pdf, it should be .xlsx

As seen below default file format shown is PDF and earlier was XLSX.

As mentioned in the OSS note this is a system limitation

https://launchpad.support.sap.com/#/notes/2434556

However, the workaround which we found for this one was related to using the Fiori Launchpad then it shows default export format as XLS and not PDF.

SAP BOBJ Security settings

To summarize it was explained how to Maintain SAP BOBJ security settings, Disable Edit and design for public folder reports. Note that most of the settings can be managed via the Application, user or folder level security settings. There may be some hit and trial involved if you have a complex set of requirements to be met as BOBJ has more than 400+ authority objects that can be modified. Hope this article explained these SAP BOBJ Security settings in detail and could assist in implementing some of these settings

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If you are interested in reading other articles we created on SAP BOBJ please refer to the link below

https://www.peritossolutions.com/newdev.peritossolutions.com/sap-bobj-troubleshooting-tips/

Another article on how you could import and export files and folders from BOBJ

https://www.peritossolutions.com/newdev.peritossolutions.com/learn-how-to-export-and-import-files-from-bobj-server