Ektos Health AI for HMIS and LMIS application

About Ektos Health

Ektos Health was built by Peritos Solutions in response to a clear gap in the Indian healthcare market: hospitals and diagnostic centres were running on fragmented systems — paper-based appointment registers, disconnected lab software, manually typed prescriptions, and spreadsheet billing. The result was errors, delays, compliance risk, and frustrated staff.

The vision was to build a single, cloud-based HMIS that any hospital — from a small diagnostic centre to a multi-specialty hospital — could deploy without heavy IT infrastructure, get up and running quickly, and be confident it met India’s digital health standards from day one.

Ektos Health is proudly developed by Peritos Solutions and is available at ektos-health.com. It is deployed for diagnostic centres, polyclinics, and hospitals across India.

The Problem

Appointment booking managed on paper or basic spreadsheets — no real-time visibility of doctor availability or patient queue
Lab test requests, sample tracking, and report delivery disconnected from patient records — requiring manual re-entry
Prescription generation required doctors to type everything manually — time-consuming, error-prone, and inconsistent
No intelligent support for diagnosis — doctors working without access to the patient’s full history and previous diagnoses at the point of consultation
IPD admission and bed management done manually — no real-time bed availability visibility
Billing disconnected from clinical services — charges for lab tests, consultations, and procedures reconciled separately
No compliance infrastructure for ABDM or NABH — hospitals at risk of failing accreditation requirements
Patient health records not linked to national health IDs (ABHA/Aadhaar) — no interoperability with India’s digital health ecosystem

Scope & Feature List

Module 1 — Appointment Booking & Management

A centralized, real-time appointment management system for walk-in and online bookings:

Schedule, reschedule, and cancel appointments with a single click — centralized dashboard with real-time queue and wait times
Support for walk-in and online appointment channels — quick-access buttons for both
Patient registration at booking — captures name, gender, DOB, mobile, Aadhaar/ABHA ID
New ABHA account creation directly from the appointment interface — or verification of existing ABHA ID
Real-time appointment tracking — arrival status, wait time, consultation status all visible in one view
View patient vitals, medical history, prescriptions, and previous examination notes directly from the appointment dashboard
Action controls: view detail, update time, reschedule, cancel — with confirmation prompts
Department and doctor selection — appointments routed to the correct consultant automatically
Integration with ABHA for secure digital health record access and sharing at the point of booking

Module 2 — Patient Management

Complete end-to-end patient record management — from first registration to ongoing care:

Unique UHID (Universal Health ID) generated for every patient at registration
Comprehensive patient profile: demographics, medical history, allergy triggers, vital alerts, immunisation records
Visit logs and doctor assignment history across all OPD and IPD interactions
Consent logs and documented approvals — legally compliant patient consent management
Integrated view across prescriptions, appointments, billing, and lab reports — all accessible from a single patient record
Vital signs dashboard: height, weight, BMI, temperature, pulse, blood pressure — all logged per visit
ABHA / Aadhaar linking — patient records linked to national health identity for interoperability

Module 3 — Laboratory Management (Diagnostic Centre)

End-to-end lab workflow management — from test assignment to report delivery — purpose-built for diagnostic centres:

Test assignment from doctor to lab — linked directly to patient profile by name, ID, or ABHA number
Sample ID generation and tracking — collection date, dispatch, acknowledgement, processing status all tracked
Priority-based sample handling — urgent samples flagged and processed with higher priority
Result entry: both automated (machine connectivity) and manual input options
Automated report verification alerts — notifies lab doctors and physicians when results are ready for review
PDF lab report generation with one click — auto-distributed to patient, treating doctor, and relevant staff
Outsourced sample management — supports samples sent to external reference labs
Integrated patient history — view all past tests and results from the same interface
ABHA-compatible — search and link patients using national health ID for paperless lab processing
Role-based access — lab assistants, technicians, and consultants each see only relevant data and actions
Diagnostic machine connectivity — direct integration for automated result capture, reducing manual errors

Module 4 — AI Prescription Generation & Clinical Intelligence

The AI layer is the most powerful differentiator in Ektos Health — enabling doctors to generate accurate, formatted prescriptions in under a minute using voice or text, with AI-assisted diagnosis support:

Voice-to-Text Prescription Dictation

Doctors dictate the prescription verbally — the system converts speech to structured prescription text in real time
Supports medical terminology, drug names, dosages, and clinical instructions accurately
Significantly reduces consultation time — doctors spend less time typing and more time with the patient
Dictated text is editable before finalisation — doctor retains full clinical control

AI-Generated Diagnosis Suggestions

Doctor enters the patient’s chief complaint and clinical notes — AI analyses these against the patient’s previous diagnosis history
AI suggests probable diagnoses ranked by likelihood — based on the symptom pattern, history, and clinical context
Differential diagnosis support — highlights conditions to rule out based on the presenting complaint
AI draws from the patient’s full longitudinal history stored in the system — not just the current visit
Doctor reviews, selects, or overrides AI suggestions — the system learns and improves with usage

AI Prescription PDF Generation

Once the consultation is complete, the system generates a professionally formatted, branded prescription PDF automatically
Prescription includes: patient details, date, doctor name and registration number, diagnosis, medications with dosage and frequency, instructions, follow-up date
Compliant with ABDM digital prescription standards — can be shared electronically via ABHA
Prescriptions stored against the patient record — visible in appointment history and patient profile
Configurable prescription templates per department or doctor — managed via Settings module

Module 5 — Admission & Discharge (IPD)

Full inpatient lifecycle management — from bed allocation on admission to discharge summary generation:

Digital patient registration at admission — captures insurance details, ID, health history, and emergency contacts
Intelligent bed allocation — auto-assigns beds based on availability, room type (ICU, General, Private, Isolation), and clinical condition
Real-time bed management dashboard — live view of all bed IDs, types, room numbers, and occupancy status
Bed category management — ICU, General, Private, Isolation configured and managed via the system
Real-time patient condition monitoring — clinicians and nursing staff track status updates and discharge readiness
Discharge planning — clinicians set discharge timelines and manage pending reports before release
Automated discharge summary generation — produced with a few clicks, including diagnosis, treatment summary, medications, and follow-up instructions
Bed released automatically on discharge — status updated from ‘In Use’ to ‘Available’ in real time
Cross-department coordination — admission, billing, nursing, and housekeeping all notified of status changes
Care team collaboration dashboard — doctors, nurses, and admin work from the same centralized view

Module 6 — Billing Management

Integrated, transparent billing across all hospital services — from OPD consultations to lab tests and inpatient stays:

Automated bill generation — charges for consultations, lab tests, procedures, medications, and room rental all captured automatically
Multi-status billing — tracks paid, unpaid, partially paid, and refunded invoices
Detailed payment breakdown per patient — line-item visibility of every charge
Patient-wise billing history — all bills and payment records linked to the patient profile
Search and filter tools — quickly locate invoices by patient, date, doctor, or billing status
Consent-based billing — billing actions linked to documented patient consent
Invoice and billing templates configurable per hospital — managed via Settings module

Module 7 — Settings, Master Data & System Configuration

Full control over how Ektos Health operates within your institution:

Brand settings — hospital logo, colours, and name applied across all reports, prescriptions, and invoices

Email and SMS configuration — automated notifications for appointment confirmations, lab results, and billing

Invoice, prescription, appointment, and lab report templates — all configurable without developer involvement

User roles and access control — granular permissions per role (doctor, nurse, lab technician, billing staff, admin)

Compliance and audit trails — all actions logged with user ID, timestamp, and action type

Department management — add, edit, and deactivate departments and specialties

Doctor and staff profiles — registration numbers, specialties, and schedule management

Billing item setup — configure service codes, pricing, and insurance billing items

Real-time system updates — configuration changes take effect immediately without downtime

ABDM & NABH Compliance

Ektos Health is built from the ground up to meet India’s national digital health standards — not as an afterthought, but as a core architectural requirement:

ABDM Compliance	Full integration with Ayushman Bharat Digital Mission — ABHA creation, verification, and health record linkage built into appointment, lab, and prescription workflows
ABHA Integration	Patients can create a new ABHA (Ayushman Bharat Health Account) or link an existing one at registration — enabling secure nationwide health record interoperability
Aadhaar Verification	Aadhaar-based patient identity verification supported at registration and appointment booking
Digital Prescriptions	AI-generated prescription PDFs comply with ABDM digital prescription standards — shareable via ABHA
NABH Standards	Workflow design, documentation requirements, consent management, and audit trails align with NABH accreditation criteria
Audit Trails	All clinical and administrative actions logged with user, timestamp, and action type — supporting NABH audit requirements
Data Security	Patient health data encrypted at rest and in transit — role-based access prevents unauthorised data exposure
Compliance Readiness	90% compliance readiness score across ABDM/NABH requirements — hospitals go live already meeting accreditation benchmarks

Technology & Architecture

Ektos Health is a cloud-native application built on modern web technologies, deployed on scalable cloud infrastructure:

Frontend	React.js — fast, responsive, mobile-compatible web interface — works on desktop, tablet, and mobile without a separate app
Backend	Node.js / Python REST APIs — microservice architecture for each module (appointments, lab, billing, AI)
Cloud	Cloud-hosted — scalable, high-availability infrastructure with 24/7 uptime monitoring
Database	Secure relational database with full patient record history, audit logs, and real-time updates
AI Engine	GPT-4 integration for diagnosis suggestions and prescription generation — custom prompt engineering for clinical context
Voice-to-Text	Speech recognition API with medical vocabulary training — dictation converted to structured prescription text
PDF Engine	Automated prescription and lab report PDF generation — templated, branded, and configurable per department
ABDM API	Official ABDM API integration — ABHA creation, verification, and health record exchange
Notifications	SMS and email notification engine — appointment reminders, lab result alerts, billing confirmations
Security	Role-based access control, encrypted data transmission, session management, and full audit logging

AI Features — How They Work

AI Feature	How It Works	Clinical Benefit
Voice-to-Text Prescription	Doctor speaks the prescription aloud. Speech recognition converts dictation to structured text — drug names, dosages, instructions — in real time. Doctor reviews and confirms before saving.	Consultation time reduced significantly. Doctor maintains eye contact with patient rather than typing. Reduces transcription errors.
AI Diagnosis Suggestion	Doctor enters chief complaint and clinical notes. AI analyses these against the patient’s stored diagnosis history and symptom patterns to suggest probable diagnoses ranked by likelihood.	Supports junior doctors with differential diagnosis. Reduces diagnostic oversight. Highlights conditions to rule out. Improves clinical decision quality.
AI Prescription PDF	Once diagnosis and treatment are confirmed, the system auto-generates a formatted, branded prescription PDF including patient details, diagnosis, medications with dosage and frequency, and follow-up date.	Professional, legible, legally compliant prescriptions every time. Stored against patient record. Shareable via ABHA. No formatting overhead for doctor.
Previous Diagnosis Context	AI accesses the patient’s full longitudinal history — all previous diagnoses, medications, allergies, and test results — as context when generating suggestions for the current visit.	Prevents prescribing contraindicated medications. Highlights recurring conditions. Improves continuity of care across multiple visits and doctors.

Implementation Approach

Ektos Health is deployed as a cloud SaaS product. New hospitals and diagnostic centres can be onboarded and live within days:

Day 1–2 — Setup	Hospital profile, branding, departments, doctors, and billing items configured in Master Data and Settings. User roles and access levels assigned.
Day 2–3 — Integration	ABDM/ABHA API connection configured. SMS/email notification templates set up. Diagnostic machine connectivity tested where applicable.
Day 3–4 — Data Entry	Existing patient records migrated or entered. Lab test catalogue configured. Room and bed categories set up for IPD centres.
Day 4–5 — Training	Staff training on appointment, lab, billing, and prescription workflows. Doctors trained on voice-to-text and AI diagnosis features.
Day 5 — Go-Live	Live patient appointments and consultations begin. Peritos Solutions provides hypercare support for the first two weeks post-launch.
Ongoing	24/7 cloud support. Feature updates deployed automatically. AI model improves with usage. ABDM regulatory updates applied centrally.

Client Testimonials

“Ektos Health has significantly streamlined our operations and improved efficiency across our healthcare workflows. The platform is intuitive, reliable, and backed by a highly responsive team at Peritos Solutions.”

— Akanksha Niranjan, Director, Ekanshi Solutions, Lucknow

“The platform has simplified our day-to-day clinic management, from patient records to reporting. It has reduced manual work and improved overall efficiency. The support team is proactive and always available when needed.”

— Dr. Ramnath Mishra, Clinic, Bhubaneswar

“Ektos Health has transformed how we manage patient records and hospital operations. The system is easy to use, secure, and provides quick access to critical information, enabling us to deliver better patient care.”

— Dr. Anil Chowdhary, Lal Kothi Hospital, Jaipur

Key Benefits

Single integrated platform replacing 4–6 disconnected systems — appointments, lab, prescriptions, billing, IPD, and patient records all in one
AI-powered prescription generation reduces doctor consultation time by 40–60% — voice dictation eliminates manual typing
AI diagnosis suggestions based on chief complaint and full patient history — improves clinical decision quality, especially for junior doctors
Automated PDF prescription and lab report generation — professional, branded, legally compliant output every time
Real-time bed management and IPD visibility — no more manual bed registers or phone calls to check availability
Full ABDM compliance from day one — ABHA integration, digital prescriptions, and interoperability with India’s national health ecosystem
NABH-aligned workflows, consent management, and audit trails — reduces accreditation preparation effort significantly
Cloud-based deployment — no on-premise servers required, accessible from any device, 24/7 uptime
Configurable without IT support — branding, templates, user roles, and settings managed by hospital administrators
Scalable from a single diagnostic centre to a multi-specialty hospital — same platform, different configuration

Ready to Transform Your Hospital’s Operations?

Book a free demo of Ektos Health HMIS — and see AI prescription generation, voice-to-text, lab management, and ABDM compliance in action. Deployed and live within days.
info@ektos-health.com | ektos-health.com | Peritos Solutions | www.peritossolutions.com