About Client
Pioneer Group has been in the education field past 1996. Pioneer Public School might be a new name in the education industry but people are well-versed with Pioneer Institute of Professional Studies and Pioneer Convent. The school focuses on providing a blend of education and culture to its students.
- Offers children basic and advance facilities while imparting easy education
- Teaches children through audio-visual modules
- A staff of trained teaches that focuses on giving an all-round development to the students
http://www.pioneerpublicschool.com/
Location: Indore, Madhya Pradesh, India
Project Background- Online Attendance Management
Pioneer Public School got together with Peritos to discuss the struggles of maintaining attendance records in online classes during lockdown. Peritos instantly suggested the school attendance tracking app as it is easy to use and all the information is just a click away. Also, the school attendance tracking software will give the liberty of making the entire process of attendance, class schedule and timings transparent for students, teachers and even parents. This was implemented first for Pioneer Institute Of Professional Studies which is an organization in the same group after which a similar version was implemented .
Scope & Requirement
IN the 1st Phase of online attendance management, it was discussed to have the following-
Teacher Mode:
- Design a school attendance tracking app where a teacher can view the list of children assigned to them.
- Children will be attending multiple lectures in a day.
- The teacher needs to check-in and out after each of the lectures.
- Ability to export attendance for each class or student
Student Mode/ Parent Mode
- Student / Parent should be able to see the online attendance management system
- Check the Goal vs Achieved attendance criteria
- Backend would be done via mass upload at the Go live date by the admin to upload all Student, Teachers and Subject schedule with the timings.
Implementation
Technology and Architecture
Technology
- The web app was deployed with the below technological component
- Backend Code: .NET Core, C#, Node.js
- Mobile App code: React Native
- Web App code: ReactJS
- Database: SQL Server, MongoDB
- Cloud: Microsoft Azure
Integrations
- Migration from an on-premise database to Online Student, Teacher, Subject database
- Single Sign-on using Auth0
- Sendgrid
Security:
- Data Encryption
- Multi-Factor Authentication for Admin, Teacher, and students when logging in
- All API endpoints are tokenized
Backup and Recovery
Cloud systems and components being used are secure and with 99.99% SLA. We have added HA/DR mechanism to create a replica of the services
Scalability
Application is designed to scale up to 10X times the average load received on the 1st 6 months of its usage and all cloud resources are configured for autoscaling based on the load
Cost Optimization
Alerts and notifications are configured to notify if the budget is being exceeded. Peritos being a cloud partner is managing the environment for the client by keeping a close watch on the cost and finding ways to optimize the same
Code Management, Deployment
- Code for the app is handed over to the client through Microsoft App Center.
- CI/CD is implemented to add automatically build and deploy any code changes
Features
- Students are able to see the list of subjects and timetable at the click of mouse
- Teachers are able to see the list of subjects , classes and student’s attendance and mark daily attendance
- Students are able to view the attendance % and the minimum attendance needed vs achieved
- On the go attendance marking and calculations are updated
- Holidays and classes cancelled are incorporated in the minimum attendance calculations
- Quick setup, Dashboard view
Challenges
- Getting the huge amount of data to incorporate and add to the online database. We took an online database migration tool and added AI ML logic to ensure we could do a quick sanity testing with some test cases to be sure the app works as expected.
- Since the students and teachers were both used to the manual way of working for managing the attendance it became a huge effort to train the entire lot.
- The app we developed was simple enough to use so just with a 15 min basic tutorial and training the teacher and super users we were able to achieve this within an 8 working today time frame.
Support
As part of the project implementation we provided 1 month of extended support. This includes any major / Minor bug fixes.
Next Phase
We are now looking at the next phase of the project which involves:
- Ongoing Support and adding new features every Quarter with minor bug fixes
- Web based module to have admin be able to mass Upload teacher, students rolled out for the backend staff
